Privacy Policy

Last updated: February 23, 2026

At Safir Society, we respect your privacy and are committed to protecting your personal data with transparency, discretion, and care.

As a travel and events company based in Paris, France, we process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable French data protection laws.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or engage our services.

1. Data Controller

The data controller responsible for processing your personal data is:

Carolyn Koch Communications
SAS, société par actions simplifiée
Registered in France under number: 93783980100019
Registered office: 55, boulevard du Montparnasse, 75006 Paris, France
Email: carolyn@safirsociety.com

For any questions regarding this Privacy Policy or your personal data, you may contact us at:
carolyn@safirsociety.com

2. Personal Data We Collect

We may collect the following categories of personal data.

Information you provide directly:

  • Full name

  • Email address

  • Telephone number

  • Company name and title (where applicable)

  • Travel preferences

  • Passport details (when required for bookings)

  • Dietary restrictions or accessibility requirements (for event coordination)

  • Billing and payment information

Information collected automatically:

When you visit our website, we may collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited and time spent

  • Cookie and analytics data

We only collect data that is necessary to provide our services effectively and professionally.

3. Why We Process Your Data

We process personal data for the following purposes.

To provide travel & event services:

  • Designing and managing itineraries

  • Coordinating logistics and vendors

  • Booking hotels, transportation, venues, and experiences

  • Legal basis: Performance of a contract

To respond to inquiries:

  • Answering contact form submissions

  • Sending proposals or follow-ups

  • Legal basis: Legitimate interest

For administrative & legal purposes:

  • Invoicing and accounting

  • Compliance with French legal obligations

  • Legal basis: Legal obligation

For marketing communications:

  • Sending newsletters or updates about our services

  • Invitations to relevant events

  • Legal basis: Consent. You may withdraw your consent at any time.

4. Sharing of Personal Data

We may share your personal data only when necessary with:

  • Hotels and accommodation providers

  • Transportation companies

  • Event venues and suppliers

  • Local partners and service providers

  • Payment processors

  • Professional advisers (legal, accounting)

Some of these providers may be located outside the European Union. Where applicable, we ensure appropriate safeguards are in place in accordance with GDPR requirements.

We do not sell or trade personal data.

5. Data Retention

We retain personal data only for as long as necessary for:

  • The duration of our contractual relationship

  • Legal and accounting obligations (which may extend up to 10 years under French law)

  • Marketing communications (until you withdraw consent)

6. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

  • Lodge a complaint with the French supervisory authority:

Commission Nationale de l’Informatique et des Libertés (CNIL)
www.cnil.fr

To exercise your rights, please contact us at:
carolyn@safirsociety.com

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, or disclosure.

Access to personal data is limited to authorized personnel and trusted service providers who are subject to confidentiality obligations.

8. Cookies

Our website uses cookies to enhance user experience, analyze traffic, and improve performance.

You may manage your cookie preferences through your browser settings. A cookie banner is displayed when required in accordance with French and EU regulations.

For further details, please refer to our Cookie Policy.

9. Updates to this Policy

We may update this Privacy Policy from time to time. The most current version will always be available on this page, with the date of last update indicated above.